Governance
AnnualAnnual Partners' Meeting
The Annual General Meeting (AGM) — formally the Annual Partners' Meeting — is the primary governance event for Atheq LLP. It is held once per year, typically in Q1, and is open to all admitted partners.
The AGM is governed by the LLP Agreement and, where applicable, the Companies and Allied Matters Act (CAMA) 2020, Part D — Limited Liability Partnerships.
Frequency
Once per year (Q1)
Who attends
All admitted partners
Voting weight
Proportional to units held
1. Schedule and Notice
The AGM is convened by the Designated Partner (Orglobal Tech Network Ltd.) no later than the end of March each calendar year. Partners are notified via their registered email address at least 21 days before the meeting date.
The notice includes:
- Date, time, and venue (or virtual meeting link);
- Full agenda for the meeting;
- Copies of the audited annual accounts and Designated Partner report;
- Proxy appointment form and instructions for electronic participation; and
- Any resolutions proposed for a vote, with supporting rationale.
Partners who have not updated their contact details are responsible for ensuring their registered email is current. Notice sent to a partner's registered email is deemed effective regardless of whether it is read.
2. Standard Agenda
The following items appear on every AGM agenda. Additional items may be proposed by the Designated Partner or by partners holding at least 10% of total units, provided they are submitted in writing at least 7 days before the meeting.
Annual Financial Report
Review of the audited fund accounts, unit price movement, and net asset value for the year. All partners receive the report at least 14 days before the meeting.
Portfolio Performance Review
The Designated Partner presents a breakdown of returns across the Defensive, Growth, and Opportunistic buckets, including any underperforming positions and remediation plans.
Unit Price and Commitment Update
Current unit price is confirmed, and any proposed adjustments to the monthly commitment amount are tabled for a vote.
Major Fund Decisions
Any proposed changes to the investment mandate, fee structure, or fund rules require a 7/10 majority supermajority. Voting weight is proportional to units held.
Designated Partner Report
Orglobal Tech Network Ltd. reports on operational activities, compliance, and any regulatory developments affecting the partnership.
Partner Q&A
An open floor for partners to raise questions, flag concerns, or propose items for the next meeting cycle.
3. Voting Rules
Proportional voting
Each unit held gives a proportional share of the total vote. A partner holding 200 units in a pool of 10,000 units holds a 2% vote. There is no cap on individual voting weight.
Quorum requirement
A quorum is formed when partners holding at least 25% of total units in issue are present or represented. If quorum is not met, the meeting is adjourned by 14 days and reconvened with the same agenda.
Ordinary vs. special resolutions
Routine matters (financial report adoption, partner Q&A) pass by simple majority. Changes to the investment mandate, commitment level, fee structure, or dissolution require a 7/10 majority supermajority.
Proxy voting
Partners who cannot attend in person may appoint a proxy in writing. Proxy forms must be submitted at least 48 hours before the meeting. Electronic proxy appointment is supported.
4. Special Partners' Meeting
A Special Partners' Meeting (SPM) may be called between AGMs when urgent matters require a partner vote. An SPM may be convened:
- By the Designated Partner at any time with 14 days' notice; or
- By a written requisition signed by partners holding at least 15% of total units in issue, specifying the resolution to be voted on.
The same quorum, voting, and proxy rules that apply to the AGM apply to an SPM. An SPM may not be used to transact ordinary business that should properly appear at an AGM.
5. How to Participate
All admitted partners are entitled to attend and vote at the AGM. Participation is available through the following channels:
In person
Venue details are included in the AGM notice. Partners are encouraged to RSVP at least 5 days in advance.
Virtual (video link)
A secure video conference link is provided to all partners. Votes cast via the platform are counted in real time.
By proxy
Complete the proxy form attached to the AGM notice and submit it by email to the Designated Partner at least 48 hours before the meeting.
6. Minutes and Records
Draft minutes of each AGM are circulated to all partners within 30 daysof the meeting date. Partners have 14 days to raise corrections. Approved minutes are stored in the partnership records and made available in each partner's dashboard.
All resolutions passed at an AGM or SPM take effect immediately upon confirmation of the required majority, unless the resolution itself specifies a deferred effective date.
7. Contact and RSVP
For AGM-related enquiries, proxy submissions, or to notify the Designated Partner of your intention to attend, please contact:
Atheq LLP — Designated Partner
Managed by: Orglobal Tech Network Ltd.
Email: partners@atheqpartners.com
Website: www.atheqpartners.com
LLP Agreement & Whitepaper
The full LLP Agreement, including the detailed governance provisions that govern the AGM, is available for download in the partner dashboard.
Go to partner dashboard